TABLE OF CONTENTS

1. Setting and Managing Access Permission
   • Setting Permissions for Individual Accounts 
   • Setting Permissions for Team Accounts 
2. Organization Settings
   • License Information

Setting and Managing Access Permission

An Administrators of an organization can easily manage different access level of an individual or a team to the materials of the organization. There are 3 types of access that the administrator can set for other account: Read, Write, Admin. To also set and manage Permission for other accounts as the administrator, user must have Admin access permission first (to know about the permissions, view Who can access Organization data?).

Setting Permissions for Individual Accounts 

At first, administrators need to open the Permissions sub-tab, search and add an individual account into an organization. The figure below illustrates how an administrator account (trongphuoc) grants an access type to a new account (Anonymous.User).

Figure 1. Adding an account to Permissions

A newly added account is always automatically granted in the Read access.

Figure 2. A new account (Anonymous.User) is granted the Read access

By clicking on the Write or Admin button, administrators can grant another access type to the newly added account (Anonymous.User).

Figure 3. Access type of the new account (Anonymous.User) is changed to Write

Figure 4. Access type of the new account (Anonymous.User) is changed to Admin

Administrators can remove permission from the new account by clicking on the “trash bin” icon next to the new user account.

Figure 5. Removing permission from the new account (Anonymous.User)

Setting Permissions for Team Accounts 

To grant access for a team, administrators need to add a team to the organization first. This action would take place in the Teams sub-tab.

Figure 6. Creating a new team account

Figure 7. A new team account (New_Users) is created

Also in the Teams sub-tab, administrators can search and add members/users to the newly created team account.

Figure 8. Adding members to the new team account

Figure 9. Two members are added to the new team account

After that, go to the Permissions sub-tab to grant access to the newly created team account. This step is similar to granting access to individual accounts.

Figure 10. Adding a team to Permissions

The added team account is also automatically granted in the Read access.

Figure 11. The added team account has the Read access by default

By clicking on the Write or Admin button, administrators can grant another access type to the previously added team account (New_Users).

Figure 12. Access type of the added team account is changed to Write

If a new user account is added to a team account after the team has gained permission to access the data space, that new user account also inherits the Access Permissions from the team account.

Figure 13. Access type of the added team account is changed to Admin

The administrators can remove permission from the team by clicking on the “trash bin” icon next to the team account.

Figure 14. Removing permission from the added team account (New_Users)

Organization Settings

On the Akselos Dashboard, we provide several management features to help administrators control accessibility within their organization. These features include:

- License Information: Manage the tokens you have acquired.

Follow these steps to adjust your organization settings:

Step 1: Access your Organization

Navigate to YOUR_ORGANIZATION

Step 2: Click on your organization to access the Organization Settings page, which contains general license information. Notice the Organization Settings tab on the left side of the page under YOUR_ORGANIZATION.

Figure 2. Navigate to Organization Settings

Now, let’s delve into each setting:

License Information

The information displayed under License Information varies depending on the type of license you purchased. Below is an example of an Innovate License:

Figure. General license information page

On this page, you will find several numbered and highlighted sections:

1. General Information: Includes License Name, Description, and any Limitations related to your organization’s license.
2. Status: The current status of the license.
3. License start: The start date of the license (available/unavailable)
4. License end: The expiration date of the license.
5. Max Tokens: The maximum number of tokens the organization can hold.
6. Consumed: The total number of tokens consumed by the organization.

For more details on how your actions consume tokens, please contact our support at [email protected].